Administrative Assistant

Position Title – Full- time Administrative Assistant

Hourly Wage $12 - $15 per hour

Working at a small not for profit offers a unique experience to any employee. Because we work with such limited personnel, each individual is responsible for many different aspects of the organization. In a single day you could work on event planning, membership development, communications, public relations, social media management, marketing, and/or administrative tasks – and each day offers a new opportunity and challenge than the day before. If you are interested in all aspects of a not for profit organization, business, event planning, and marketing, a Chamber of Commerce could be the perfect fit for you.

The Waterford Area Chamber of Commerce is in search of a full time Administrative Assistant to start immediately.

General Duties

Answer phones

Schedule Appointments

Monthly mailings

Renewals

New Member Packets

Billing

Process new members and renewals

Order office supplies

Newsletter

Monthly Renewal/Overdue Phone Calls

Filing

Mail

Assist with organizing major events

            -Credit Card Processing

            -Act Database

            -Name Badges

            -Organize event binder

            -Phone Calls

            -Mailings

 

Member Letters

            -Member

            -Renewals

            -Free Event Letters

            -Invoices

            -Collection Calls

 

Website Updates

            -Add new members

            -Remove dropped members

            -Job Postings

            -Update Calendar

Ambassadors

            -Pull reports for meetings

            -Attend Ambassador Meetings

Young Professionals Meeting

            -Assist in coordinating YPN agendas & attend meetings

 

 

R E Q U I R E M E N T S

• A 2 year degree in related field or equivalent work experience.

• Outstanding interpersonal and team building skills. MUST be customer service focused.

• Must work well under pressure and meet deadlines.

• Ability to perform multi-level tasks, trouble shoot, be flexible, think quickly and react decisively.

• Ability to work with committees and volunteers

•Must be dependable, reliable and responsive to members, prospective members and others.

• Computer Skills: Windows, Word, Excel, Power Point and Publisher.

  Ability to learn new technology and software applications. Database and website experience desirable.

• Strong organizations skills; resourceful and proactive; energetic and self-starter.

• Flexible schedule; able to attend evening and morning events.

• Familiarity with non-profit/membership organization a plus.

 

“This description is intended to provide an overview of the responsibilities and duties of the position. It is not all inclusive. The incumbent may be required to perform job-related responsibilities and tasks other than those stated in this description commensurate with the needs of the organization. The responsibilities may also change over time. This Position Description is provided for informational purposes only and does not form the basis of a contract”

 

8 Paid Holidays

 

2 Weeks Vacation

Office closed – Christmas Eve through New Year’s Day – unpaid

Option to use it as a vacation week for pay – may choose to work any day(s) throughout the week

Office Assistant – Basic Duties

Simple IRA – 3% Match

To apply – Please submit a resume and cover letter to Kellie Howe, Assistant Director of the Waterford Area Chamber of Commerce - kellieh@waterfordchamber.org

Questions can be directed to Kellie via email or phone 248-666-8600.