Executive Administrative Assistant
The Executive Assistant (EA) supports the SARRC’s President and CEO with strong administrative and communication skills. We are looking for the "right hand", providing organization, efficiency and professionalism, as well as representing SARRC to our Board, Donors, Clients and the Community.
The EA is anticipates needs of the CEO, keeping him on schedule and prepared for all meetings, presentations and board meetings. The EA a trusted partner who maintains confidential and sensitive information; protects the President and CEO's time to ensure focus on the organization’s top priorities and initiatives; and represents the President and CEO internally and externally. We are looking for candidates with a passion to make a difference.
Job Duties
- Exercises independent judgment in relieving the President and CEO of a wide variety of highly responsible, confidential, and complex administrative duties.
- Maintains President and CEO's calendar; schedules internal and external meeting reservations/appointments; organizes, plans, and prepares President and CEO for meetings; handles all restaurant and travel reservations.
- Serves as the gatekeeper of the CEO's time by screening visitors, requests, and phone calls and politely protects his time.
- Heavy writing load: composes professional documents which include, but are not limited to, drafting or writing emails; various business and/or cover letters; complex and confidential reports; and meeting minutes, as well as creating presentations promoting SARRC and ABA.
- Acts as a minister of culture by assisting the President and CEO in maintaining effective communication with the SARRC team and Board of Directors.
- Researches, provides information, and maintains database on major individual and corporate donors (and other key business contacts).
- Organizes and manages projects from start to finish and often coordinates activities between multiple departments and people.
- Serves as the Board Liaison and provides confidential administrative support for SARRC’s Board of Directors.
- Develops and maintains highly organized manual and electronic filing system; maintains records and locates files, documents, and other information as necessary.
- Coordinates with other departments in the preparation of SARRC’s weekly communication and leads or assists with implementing and/or executing SARRC activities.
- Perform other activities as directed by the President and CEO.
- Researches and manages special projects as assigned. Performs other duties as required or assigned.