Office Specialist 2

Join the ODOT team in a key role as an office specialist 2! In this position, you will provide office organization, clerical, data entry and support services. Put your talents in action while developing collaborative and positive working relationships with a team of area and district staff and management teams.    

We invite members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. ODOT values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment we are better able to serve those around us. We thank you for considering this employment opportunity.
 
Additional Details:

• Limited Duration: This is a limited duration appointment that is scheduled until 11/30/2018, though the duration can change at any time due to business needs. Limited duration appointments are benefits eligible with a designated maximum length of service.
• This position is represented by the Service Employees International Union (SEIU/OPEU).

Duties and Responsibilities:

• Process payroll, standard labor, invoice payments and travel expense claims with accuracy and resolve any discrepancies.
• Receive, sort, copy, distribute, track and file incoming and outgoing mail.
• Respond to messages from internal and external customers including the public in person or via phone, fax or email.
• Manage and schedule various meetings and conference room spaces.
• Schedule, track and reconcile pool vehicle and travel reservations.
• Schedule and coordinate office building and fleet equipment maintenance and repairs.
• Gather, review, reconcile and track various asset, real property and financial reports.
• Compose and edit written correspondence, reports, meeting minutes, memos and other various written materials.
• Develop and maintain a good rapport and positive working relationships with internal and external business partners.
• Must maintain and adhere to strict confidentiality policies and document handling procedures.
• Operate copiers, printers and fax machines and schedule necessary general office equipment maintenance and repairs.
• Provide general support to the office coordinator, area and maintenance staff and management teams.

Minimum Qualifications:
Two (2) years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
OR
An associate's degree in office occupations or office technology;
OR
Graduation from a private school of business with a certificate in office occupations or office technology and one year of general clerical experience.
 
College courses in office occupations or office technology will substitute for the required experience on a year-for-year basis.
 
Special Qualifications:
Driving is an essential function of this position. To have and have the ability to maintain a valid driver license and an acceptable driving record are required for this position. We will conduct pre-employment driving records checks on our final candidate(s).
 
Desired Attributes/Application Scoring Criteria: In addition to your related work experience and education, we will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may be graded on spelling, grammar, punctuation and presentation.

• Adaptable.
• Customer Focused.
• Results Oriented.
• Planner/Organizer.
• Strong computer skills including data entry, Microsoft Office Suite programs (Word, Excel, Outlook, etc.) and scheduling programs.

 
Working Conditions:

• Typical office environment with frequent use of computers each workday.
• Working hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.
• Workload may involve long hours including weekends and holidays.
• Occasional required overtime due to adverse weather conditions, emergency conditions, or other business needs.
• Occasional travel required, including overnight travel.
• This position interacts with individuals who may be adversarial at times.

Learn More and Apply!

This recruitment closes at 11:59 PM on January 25, 2018. Apply today! Please note that we cannot accept resumes and/or applications through Handshake. Please click the link provided or visit www.odotjobs.com and search for job posting ODOT17-1926oc.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer.