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Program Support Specialist

Congress created The North Pacific Research Board in 1997 to recommend marine research projects to the US Secretary of Commerce, who makes final funding decisions.  NPRB administers research sub-awards with funds made available to the Secretary of Commerce from the Environmental Improvement and Restoration Fund. These funds provide for Federal, State, private and foreign organizations or individuals to conduct research activities for cooperative marine research projects and activities on, or relating to, the fisheries or marine ecosystems in the North Pacific Ocean, Bering Sea, Gulf of Alaska and Arctic Ocean as set forth at 43 U.S.C. §1474d. For more information about NPRB visit www.nprb.org.

 

                                        Program Support Specialist: North Pacific Research Board

 

The North Pacific Research Board (NPRB) seeks an energetic, organized, creative, and intellectually curious individual to join our small staff of professionals, all of whom are passionate about marine science. We are committed to providing excellent support for the researchers NPRB funds, the broader community of those who rely on marine science, and the hard-working board and panel members and 100s of volunteers who sustain the organization’s work.

 

Primary Responsibilities

Under the general direction of the Executive Director, the Program Support Specialist is responsible for providing executive level administrative assistance to the Executive Director, and administrative and program support assistance to four other staff members: the Science Director, two Program Managers, and the Communications and Outreach Director.

 

The Program Support Specialist is responsible for a wide array of office management, administrative assistance, and program support for the staff, the board, and the science and advisory panels of NPRB. The Program Support Specialist also assists NPRB project principal investigators (PIs) and Graduate Student Research Award recipients, and performs other miscellaneous job-related duties as assigned.

 

The Program Support Specialist is responsible for providing administrative assistance to NPRB staff, board and panels. These duties cover administrative, operational and program support tasks of average or above average complexity, or they may be a part or segment of a more complex project or program.

 

For Examples of Duties in the following areas see the full position description available email hr@alaskasealife.org.

·       Office Management/Executive Assistance

·       Program Support and Management Assistance

·       Board, Panel, and Committee Support

·       Communications and Publications


 

 

Knowledge, Skills, and Abilities:

·       Ability to plan, organize, prioritize, and evaluate projects and duties.

·       Excellent writing skills, and advanced knowledge of English spelling and grammar.

·       Ability to record spoken language quickly and accurately.

·       Ability to communicate clearly and interact effectively and professionally with NPRB’s broad range of constituents, including board and panel members, researchers, applicants, contractors, and the public.

·       Ability to work independently with attention to detail and adherence to deadlines.

·       Ability to easily adjust to changing situations.

·       Ability to work with people from diverse backgrounds and educations in a small team environment.

·       Proficient computer skills including good working knowledge of Word, Excel, Outlook, Access, and Adobe Acrobat.

·       Interest in or curiosity about marine science, knowledge of website development and familiarity with federal grant processes are beneficial.

 

Minimum Qualifications:

Bachelor’s Degree and three years of experience in an administrative or executive assistant position; experience in a similar position may substitute for the educational requirement on a year-for-year basis.

 

Desired Qualifications:

Three-plus years’ experience providing executive assistance and supervising office administration for a scientific or technical organization.

 

Physical and Other Requirements:

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants should be willing to work occasional nights/weekends, and to travel to meetings or field sites as required.

 

This is a regular, full-time position. NPRB offers a competitive wage (DOE) and benefits package. Part-time employment with benefits will be considered for the appropriate candidate. NPRB is committed to affirmative action, equal opportunity and the diversity of its workforce.

 

Candidates should submit a letter of application, curriculum vitae, and a one-page summary of their relevant experience and interests. Please send electronic versions of these documents with contact information for four references to:

 

Amy Komarek

Senior Human Resource Manager

hr@alaskasealife.org

 

Applications will be accepted until Friday, January 26, 2018 and review of applications will take place in January and February with an anticipated start date of March 1, 2018.