Assistant Property Manager

Assistant Property Manager

Position Summary

The Assistant Property Manager provides critical operational and administrative support to the Vice President of Property Management in the day-to-day management of a commercial real estate portfolio. This role requires strong organizational skills, consistent follow-up, professionalism in all communications, and a high sense of urgency to ensure properties operate efficiently and tenant and vendor needs are addressed promptly.

Key Responsibilities

• Assist the Vice President of Property Management with scheduling maintenance, repairs, inspections, and vendor services
• Track work orders from initiation through completion, ensuring timely follow-up and resolution
• Coordinate access to properties for vendors, contractors, and internal teams
• Prepare, update, and maintain work orders, logs, and service requests

Vendor Coordination

• Communicate regularly with vendors and contractors regarding schedules, scopes of work, and completion status
• Follow up on outstanding vendor items to ensure deadlines and service standards are met
• Assist with collecting invoices, confirming work completion, supporting vendor compliance documentation and invoice revisions

Tracking & Reporting

• Update internal tracking systems, spreadsheets, and property management software with accurate and timely information
• Maintain organized records related to maintenance activity, vendor performance, and property operations

Professional Standards

• Represent the company with professionalism, discretion, and responsiveness at all times
• Demonstrate a strong sense of urgency and accountability when addressing issues and follow-ups
• Support a collaborative team environment while managing multiple priorities effectively

Qualifications

• Strong technical and software aptitude
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Preference for candidates with experience using AI tools
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with property management software a plus
• Ability to prioritize tasks, meet deadlines, and follow through consistently
• Professional demeanor with a proactive, problem-solving mindset

Benefits Offered:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance
• Paid holidays

Please email resume with portfolio/work sample (.pdf format), or weblink to: careers@dagostini.net.

EEOC: D’Agostini Companies does not and shall not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status, in any of its activities or operations.